For the last few years the Diocese of Norwich has been using our unique Diocese Software help manage all aspects of the day to day running and management of their diocese. This sophisticated database application is just one application where such modules can be employed to improve and automate business procedures.
Our years of working closely with Diocese of Norwich, means we understand that not all Dicoseses work the same, or that a ‘one fit solution” would ever work – even in similar organisations.
Whilst the ‘core’ of the system may still remain the same, is is evident that the parts around it will need to fit to your specific needs. We like to work from the bottom up, and not enforce to our methodology onto your day-to-day running of the Diocese.
Diocese System Features
- Manage Church and building
- Manage Schools
- Manage Contacts
- Manage Jobs of contacts
- Manage the structure of the Diocese (Parish / Benefice / Deanery / Archdeaconry).
Parish Share Online
The system can allow the relevant “contacts” to view their parish share. This is based around exports from your financial system. We have a standard import that we can accept into the system, alternatively we can alter this to accommodate any other financial system. Should you prefer. You will need to be able to link the parishes between both systems together (This is done currently on their parish finance number)
Display relevant information and files to the logged-in user, such as CCLA statements.
When a contact logs-in they can manage which publications they are signed up to, and update relevant address / contact details. They can also (depending upon permissions) create their own News / Events
Based upon a contacts association to a committee / job, relevant documents can be shown to them once they are logged-in.
The system can send out announcements to set lists / jobs , based upon the type of announcement that it is.
Annual Form Data
Every year annual form data is sent out to all the parishes. We would collect this information electronically and update accordingly.
Create a number of different labels based upon different searches
Manage the confirmations
Parish Direct Debit
Certain users can be allowed to set up how they want to pay back their parish share, and how much by direct debit per month. This is would then sent to your Finance Department.
A user can be assigned to receive publications (which are managed within the admin area). This can then be used to generate labels.
Depending upon permissions a user can create a ‘news’ item which can be assigned against a particular “web area” / location (eg benefice / parish)
We already have an operational system which can manage the DAC process and the generation of the relevent documents. I would expect this will require some changes to meet your particular requirements.
Depending upon permissions a user can create an ‘event’, which can be assigned against a particular “web area” / location (eg benefice / parish) and span multiple days.
Exports / Reports
Create the monthly prayer calendar as a PDF
Export information into a relevant format to generate a printed directory
All areas can be exported into Excel if required
Website for all churches / parishes
We are about to release a tool which will allow parish churches to build their own website effectively and at a vastly reduced cost. The difference that we can provide with other website providers is that we can link the information directly from our system. This would include such things as the “clergy” and church details within that parish, as well as any events / news that have been associated against that parish.
Permissions are based around the job(s) of the contact, or if they have been set as a “super-user”
We can create your a website either as one which you can then manage /add to via a Content Managemet System
or we can link the data from our system into the front-facing website with facilities such as find a person / find a church / events / news / pray calendar