The quinquennial written in the system rather than filed as a PDF. The committee’s agenda and minutes generated from its own casework. Seven inspection cycles tracked per church. And the heritage constraints that shape every decision, pulled from the national registers automatically.
The casework, the cycles and the constraints — in one record per church, instead of three filing systems and a map on the wall.
The agenda and the minutes are produced from the casework itself — standing items, cases by type with officer initials, the List B items to note, and the delegated-authority table. Both download as PDFs named for the meeting. The faculty process →
Quinquennial, electrical (EICR), lightning protection, fire risk, asbestos, tree survey and heating — each on its own cycle with due-date tracking, reminders and export.
Listed-building status from Historic England’s NHLE, conservation areas, scheduled monuments, TPO zones and heritage-at-risk — shown on every church and every DAC case without anyone looking them up.
A quinquennial report is normally a PDF: produced in Word, emailed round, filed, and never read again until the next one. The inspection is the single richest source of information a diocese has about its buildings, and it arrives in the least usable form imaginable.
Installs on a phone, works with no signal inside the building, syncs when it has one again. Thirteen standard elements, defects against each, urgency, the permission each would need, costs, and geo-tagged photographs.
One action opens the inspection against the building — carrying over its listing grade, list entry and grid reference, numbering the quinquennium, and laying out the standard elements so nothing is missed.
Cover page, description, limitations, work since the last inspection, condition element by element, recommendations, and the costed schedule grouped by urgency. On screen, printable, downloadable as a PDF.
The report must reach the parish, the archdeacon and the diocese within three months. Each recipient is recorded as its own row, so the duty is evidenced one by one rather than asserted — and the inspection is then closed to further editing.
Every church’s next quinquennial by the month it falls due, over one to five years. Quinquennials arrive in clusters, so this is the view that says when to start commissioning architects — not just who is already late.
Saving an inspection updates the church, the condition map and the fabric survey. The estate view and the building view are the same data, so they cannot drift apart.
The paperwork becomes data, and the data becomes reminders — before the architect’s recommendations go quietly out of date.
QI cycles per church with due dates, chasing and export — the whole diocese’s inspection position on one screen. Tracking QI cycles →
Upload the architect’s QI PDF and the repair recommendations are extracted straight into trackable tasks — not filed and forgotten.
HM Land Registry INSPIRE polygons and OpenStreetMap footprints mapped per church, with UPRNs — you know exactly what land each case concerns.
Church assets, churchyard capacity, contractors and ecological constraints recorded against the building they belong to.
Wardens and fabric officers upload inspection certificates through the Parish Portal’s Church Care area — straight into the DAC’s records.
QI summaries and live casework tables for the committee cycle — agenda-ready, not assembled the night before.
Openly licensed photographs matched to each church, with the photographer and licence shown — and the diocese can add its own, including before-and-after pairs of a repair.
One page to take on a visit: photograph, constraints, statutory checks, outstanding work, who to speak to, last contact, and a box for notes. Printed before leaving the office.
Every church carries the deprivation of the parish it serves, so “overdue inspections in the parishes least able to pay for the work” is one click — on the churches list, the fabric survey, the condition map and the inspections calendar.
Street View, aerial view, the Historic England list entry and A Church Near You open straight from the church record. No keys, no cost.
The faculty petition stays in the national portal; its reference and status sit on the case here. We link to it rather than keeping a second copy to argue with. Why →
DAC membership with roles and expertise, and a composition check against the statutory schedule — so the question “are we properly constituted?” has an answer on screen.
Inspectors, appointments, recommendations graded by urgency and report distribution — the round managed as a rolling programme rather than a folder of PDFs. Statutory compliance →
Closed churches and closed churchyards held as the distinct legal states they are, with the maintenance liability that follows each one.
The Historic England register matched to your churches by list entry number, with priority category and year of entry — and vulnerable churches summarised separately from those formally on the register.
Statutory consultations, website notices and List B decisions recorded against the case they belong to, so the procedural trail survives the officer who ran it.
A composite scenario rather than one named diocese — how the inspection cycle typically changes shape.
A quinquennial report that nobody re-reads is just an expensive way to feel inspected.— Read more: Tracking QI cycles · Managing the faculty and DAC process