Every appointment a person holds, against any level of the hierarchy, with dates — plus templated vacancy workflows, a succession dashboard for the year ahead, and the licences, reviews and HR that surround a ministry.
Who holds what, what’s vacant, and what’s coming — without ringing three departments to assemble the answer.
Every appointment against any level of the hierarchy with start and end dates — and establishment posts with funding sources tracked separately from the people currently in them, so the structure survives the changes.
Templated vacancy-in-post workflows with steps, reminders and progress tracking — the same dependable sequence from resignation to institution, every time.
A dashboard of roles ending this year and incumbents approaching retirement — the conversations that go better started early, surfaced early.
The formal records, the transitions and the everyday HR — attached to the person, not scattered across teams.
Start, end and hand over roles with scheduled transitions and a revert option — the messy fortnight around a handover, made orderly.
Clergy licences, common tenure and permission-to-officiate records with dates and conditions — current, queryable, evidenced.
Curacy placements and reflections, sabbaticals, suspensions with task checklists and interested parties, and preferment notes — the sensitive records, handled properly.
Ministerial Development Review cycles, categories and overdue tracking — the reviews happen because the system remembers.
Expense claims, leave requests, rotas, staff employment records, travel logs, job openings and applications — through the portal, not the inbox.
Roles link to training, DBS and history on the same contact — so the safeguarding picture and the appointment picture never disagree. See safeguarding →
Discernment, training and lay ministry are usually the last things to reach a diocesan system — which is why they are usually the things still living in a DDO’s spreadsheet.
Candidates tracked through discernment with their pathway and stage, so the question “where is everyone up to?” is a screen rather than a round of emails.
Training institution, pathway and expected completion held against the candidate — and carried forward into the curacy when they arrive, rather than re-keyed.
Deaconing and priesting recorded as events on the person, which is what makes seniority, anniversaries and the ordination-date projections downstream possible at all.
Licensed lay ministers with their own licence lifecycle — issued, renewed, expiring — counted separately from clergy in every total, because they are a different thing and conflating them flatters the numbers.
Issued, varied and reviewed, held against both the post and the person, so the current version of somebody’s terms is never a question. Statutory compliance →
Every posting resolves to a post on the establishment register — which is what turns a list of people into a deployment picture you can plan against. Clergy workforce planning →
A representative example rather than one diocese’s story — how a vacancy round typically changes shape.
The people side of the church school relationship, held with everyone else.
Governor records per school, classified into foundation, ex-officio and other, imported from the national governance extract. Where a foundation seat is vacant it shows as a vacancy rather than as silence.
Foundation-governor coverage is about as good a measure as exists of whether a church and its school are connected in practice or only on paper.
Inspection outcomes and dates per school, so the pattern across a deanery or archdeaconry is visible without assembling it by hand each time the board asks.
Schools arrive with their URN and phase from the Department for Education’s own data, so the list stays current without anyone maintaining it. See integrations →
A diocese doesn’t manage posts or people — it manages the relationship between them, over time. That’s the record that has to be right.— Roles, postings and establishment — the spine the rest of the platform hangs from