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Gas safety (CP12)

Annual

Every gas appliance, flue and pipework inspected by a Gas Safe registered engineer. Certificate issued before a tenancy and renewed every 12 months; a copy to the occupant within 28 days.

What fails: A lapsed CP12 can become a Health and Safety at Work Act prosecution after a serious incident.

Electrical (EICR)

Every 5 years

An Electrical Installation Condition Report signed by a qualified electrician, served before occupation.

What fails: Local-authority remedial notices and fines up to £30,000 per breach.

EPC

Every 10 years

Minimum E rating under the current MEES regulations; a C minimum is proposed for new tenancies from 2028. Renewed on re-let after refurbishment.

What fails: An expired EPC means you cannot market or re-let the property.

Fire risk assessment

Annual / on material change

A documented assessment — full PAS 79 for shared spaces or HMOs, lighter-touch but still documented for single dwellings.

What fails: Under the Fire Safety Order, breach is an unlimited fine and up to two years imprisonment.

Asbestos survey

Pre-2000 properties, re-inspect every 2 years

A management survey, with re-inspection of any positive findings under the Control of Asbestos Regulations 2012.

What fails: HSE prosecution and damages claims if a contractor is exposed.

Legionella risk assessment

Reviewed every 2 years

An assessment of the water system, reviewed when the system changes — for most dwellings a paper exercise plus a site walk.

What fails: Outbreak liability under the Health and Safety at Work Act.

Smoke & CO alarms

Start of every occupancy

A smoke alarm on every floor, a CO alarm in every room with a fixed combustion appliance, all tested with the occupant present.

What fails: Enforcement notice and a £5,000 penalty per breach.

Property condition (HHSRS)

No fixed cycle — survey every ~5 years

A condition survey to stay ahead of category 1 hazards before a local-authority inspector arrives.

What fails: Improvement notices and works you did not plan for.

Quinquennial / condition survey

Every 5 years

A periodic survey of the building fabric so works can be planned and budgeted rather than reacted to.

What fails: Deferred fabric problems compound into far larger bills.

See how the platform tracks these →

This checklist is the manual version

A checklist tells you what to track. It can’t remind you ninety days before a CP12 lapses, escalate when an EICR slips past its date, or show you every parsonage out of EPC compliance in one view. That’s the difference between a list and a system — and across a portfolio of clergy housing, the system pays for itself in a single avoided fine. See glebe and parsonage management or talk to us about your own estate.

This checklist is general guidance on common UK residential-property compliance duties as they apply to clergy housing, not legal advice. Specific obligations vary with tenure, building type and local requirements — confirm your own position with a qualified adviser.

Parsonage & clergy housingcompliance checklist